Claremont Running Team

The Competitive Edge

 CLAREMONT RUNNING TEAM PRIVACY POLICY

At Claremont Running Team ("CRT"), your privacy is critically important to us.   We have a few fundamental principles:

  • We don’t ask you for, and we don't want to have, any personal information about Parents/Guardians, Volunteers or Participants/Runners unless we truly need it.
  • We don’t share personal information with anyone, except to comply with the law, protect our rights, or support ongoing operations.
  • We retain as little personal information as possible, as needed for the on-going operations of CRT.
  • We use Wild Apricot's software for Membership and Event Management.  Wild Apricot is a top rated service for non-profits.  To see Wild Apricots Privacy Policy, click HERE.
  • CRT does not have any servers of its own and no information resides on any CRT server.
  • Our website makes available the ID, first name, Avatar, and city of YOUTH RUNNERS, STUDENT VOLUNTEERS and PARENT VOLUNTEERS to other Enrollees.  This is not available to the public.  This information is provided to Enrollees to facilitate the sending of messages between parents and is not to be used by minor children or for non-CRT communications.   Pictures posted on the CRT website of RUNNERS/minors, if any, will be identified only by first names.
  • Inactive members may be deleted within One (1) year of inactivity.  Members may be deleted at any time per parent/guardian request.

If you have questions about hiding or correcting your personal data, or if you do not believe we are following our Privacy Policy, please contact David Brownlee, President, HERE.

Children’s Privacy

Our Site is not for use by individuals under the age of 18.  We request that individuals under 18 not provide personal data to Wild Apricot.  If we learn that we have collected personal data from a child under 18 (instead of provided by a parent or guardian), we will take steps to delete the information as soon as possible. 

Website Visitors

Claremont Running Team does not use any analytics of its own to track its website use.  Nor do we collect identifying information such as the browser type, language preference, referring site, and the date and time of each visitor request.

Gathering of Personally-Identifying Information

Visitors to Claremont Running Team's website may choose to interact with Claremont Running Team in ways that require Claremont Running Team to gather personally identifying information.  The amount and type of information that Claremont Running Team gathers depends on the nature of the interaction.  Those who Enroll in CRT, Register for Practices & Events, or otherwise engage in transactions with Claremont Running Team are asked to provide additional information, including personal and financial information required to process those transactions.  In each case, Claremont Running Team collects such information only insofar as is necessary or appropriate to fulfill the purpose of the visitor’s interaction with Claremont Running Team.  Visitors can always refuse to supply personally identifying information, with the caveat that it may prevent them from engaging in certain Team or website-related activities.

Aggregated Statistics

Claremont Running Team does not collect any aggregated statistics of its own.

Protection of Certain Personally Identifying Information

Claremont Running Team discloses potentially personally-identifying and personally-identifying information only to its Board Members, Officers, Coaches, Employees, contractors, and affiliated organizations that need to know that information in order to process it on Claremont Running Team's behalf, or to provide services or products available on Claremont Running Team's website.  Claremont Running Team will not rent or sell personally identifying information to anyone.  Other than to its Board Members, Officers, employees, contractors and affiliated organizations, Claremont Running Team discloses potentially personally-identifying and personally-identifying information only in response to a subpoena, court order or other governmental request, or when Claremont Running Team believes in good faith that disclosure is reasonably necessary to protect the safety of Members.  Claremont Running Team takes all measures reasonably necessary to protect against the unauthorized access, use, alteration or destruction of personally identifying information.

Email

Email and messages between Directors, Officers, Coaches, Volunteers, and Parents/Guardians is best when it is respectful, informational, and friendly.  Email and messages sent through the website, or to and from the official email accounts of CRT Directors, Officers, Coaches, and Volunteers may be subject to automatic archiving and other legal requirements.  In exceptional circumstances, emails and messages to and from official CRT email accounts may be subject to third party review.

Cookies

A cookie is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns.  Claremont Running Team neither uses nor adds any cookies of its own.  Wild Apricot uses cookies to support website functionality.  It also uses 3rd party cookies from Google Analytics, UserVoice, MixPanel and NewRelic services for internal activity tracking and collecting feedback.  A cookie from the services listed above may be placed on your computer.  Claremont Running Team website visitors and users who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before using Claremont Running Team's website, with the drawback that certain features of Claremont Running Team's website may not function properly without the aid of cookies.

Business Transfers

If Claremont Running Team, or substantially all of its assets were acquired, or in the unlikely event that Claremont Running Team goes out of business or enters bankruptcy, user information would be one of the assets that is transferred or acquired by a third party.  You acknowledge that such transfers may occur, and that any acquirer of Claremont Running Team may continue to use your personal information as set forth in this policy.

Ads

Ads appearing on any of our website may be delivered to users by advertising partners of Wild Apricot, who may set cookies.  These cookies allow the ad server to recognize your computer each time they send you an online advertisement to compile information about you or others who use your computer.  This information allows ad networks to, among other things, deliver targeted advertisements that they believe will be of most interest to you.  This Privacy Policy covers the use of cookies by Claremont Running Team and does not cover the use of cookies by any advertisers.

Credit Cards

CRT's Credit Card processing is through Wild Apricot's processor, AffiniPay.   Credit card information is neither stored by Claremont Running Team nor by Wild Apricot.  Instead, it is securely transmitted to AffiniPay where it is processed. AffiniPay then returns the status of the payment transaction, which is recorded in your account's transaction details.  CRT never obtains nor keeps a record of your card numbers.  Credit Card payments are certified Level 1 PCI DSS compliant. This means that the processing adheres to the policies and procedures set up by the major credit card companies to keep credit, debit and cash card transactions secure, and protect cardholders against misuse of their personal information.

Privacy Policy Changes

Although most changes are likely to be minor, Claremont Running Team may change its Privacy Policy from time to time, and in Claremont Running Team's sole discretion.  Claremont Running Team encourages members and visitors to frequently check this page for any changes to its Privacy Policy.  Your continued use of this site after any change in this Privacy Policy will constitute your acceptance of such change.

Claremont Running Team is a 501(c)3 non-profit organization

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