Claremont Running Team
The Competitive Edge
Whistleblower Protection Policy
The Claremont Running Team (CRT) requires Directors, Officers, Contractors, Employees, and Volunteers to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. As employees and representatives of the organization, we must practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and regulations.
It is the responsibility of all directors, officers, employees, and volunteers to comply with CRT policies and to report violations or suspected violations of the law in accordance with this policy.
No Director, Officer, Employee, or Volunteer, who in good faith reports a violation of the law, shall suffer harassment, retaliation, or adverse employment consequence even if the report is mistaken, or against any employee or individual who assists in the investigation of a reported violation. An employee, officer or director who retaliates against someone who has reported a violation of the law in good faith is subject to disciplinary action up to and including termination or removal from the organization. This Whistleblower Policy is intended to encourage and enable employees and others to raise concerns about illegal activity within the organization.
Reporting Alleged Violations
Officers, Directors, and Employees are expected to report suspected violations of CRT policies or illegal activities to the CRT President or Vice President. If either is alleged to be in violation of the law, then the report should be submitted to the Chair of the Audit Committee. A submitted report will be investigated by the Audit Committee with assistance from the President and Executive Director. If legal council is needed, it will be engaged at that time by the Chairman of the Board or President. The Audit Committee is authorized to retain legal counsel to address a complaint if it involves the President or the Executive Director. A report of findings will be submitted to the Board with recommendations for action.
Suspected illegal activity or suspected violations of CRT policies may be submitted on a confidential basis by the complainant. Reports will be kept confidential to the extent possible except to the extent necessary 1) to provide information to the appropriate legal authorities, 2) conduct a complete and fair investigation, or 3) for review of CRT operations by the CRT Audit Committee, the CRT’s independent public auditor and the CRT’s legal counsel.
For a proper investigation to be conducted, as much information as possible should be reported and it should clearly outline the perceived illegal act or violation of CRT policies. The report should outline a specific incident with dates and names of individual(s) involved. This report should be supplied in order to make proper notifications or conduct a sufficient investigation.
Accounting and Auditing Matters
The Audit Committee shall address all reported concerns or complaints regarding corporate accounting practices, internal controls, or auditing. The Chair of the Audit Committee shall immediately report to the CRT President if any illegal accounting practices are reported by the independent auditors, and will work with the Audit Committee until the matter is resolved.
Acting in Good Faith
Anyone filing a complaint concerning suspected illegal activity or a violation of CRT policies must be acting in good faith and have reasonable grounds for believing the information disclosed indicates a violation of the law or CRT policies. Any allegations that prove not to be substantiated, and which prove to have been made maliciously or knowingly to be false, will be viewed as malfeasance and addressed accordingly.
Handling of Reported Violations
The appropriate person as outlined in this policy to receive an official complaint will notify the complainant and acknowledge receipt of the reported within 5 business days. All reports will be promptly investigated and appropriate corrective action will be taken if warranted by the investigation. Outside legal council may be consulted as needed or warranted by the complaint.
Examples of Illegal Activities:
The following is a non-exhaustive list of the kinds of activities that should be reported:
Claremont Running Team is a 501(c)3 non-profit organization